Next Board Meeting: February 7, 2012 from 5:45 PM-9:00 PM
Members are invited to attend monthly Board Meetings! If you are unable to attend but you want to learn more about one of the agenda items listed, feel free to e-mail the sponsoring board director. E-mail contacts for Directors are here.
Copies of the agenda and supporting documents will be available for members at the meeting.
The following agenda is contingent on Board approval. Some items may be added, dropped, or changed.
Consent Agenda:
1. L6.1 communication and counsel to the board- 10 day before meeting due date for monitoring reports
2. L3 Financial Condition- shift due dates for quarterly financial reports one month so that the reporting date is March for Quarter 4, June for Quarter 1, September for Quarter 2, and December for Quarter 3
3. Merge OLC and BMAD
4. Approve edits to policy register outlined by Kayla and Rachel Anne
5. Approve February joint meeting of CMX and CMSC
6. Task OLC with recruiting for election committee
7. Lease proposal: “We the Board of Directors of Alberta Cooperative Grocery hereby authorize Jocelyn Furbush, Board Director, to sign the Guarantee on behalf of the Board of Directors for Alberta Co-ops Lease with PUB Group.”
8. Approve board annual calendar and monitoring calendar.
Bylaw revision proposals:
- Director terms and vacancies
- Election process timeline
- Remove “no” option for board candidates from ballot
- Approve off-site annual meeting and allow meeting at other times of year
| Item # | Title | Documents | Who | Action |
| 0 | Food! | N/A | Everyone! | Eat! |
| 1 | Check-in | N/A | Everyone | Check-in |
| 2 | Owner Comment Period | N/A | Owners | Listen |
| 3 | Board Response | N/A | Directors | Respond |
| 4 | Approve agenda, consent agenda, last month’s minutes. Review commitments | 4.0 – 4.9 | Directors | Review and Approve |
| 5 | L2.4 Monitoring Report: Staff Evaluations, check in from earlier | 5.1 | Grace | Decide |
| 6 | L8 Monitoring Report: Board Logistical Support, check in from earlier | 6.1 | Grace | Decide |
| 7 | Election Committee Check-in | 7.1 | Russ | |
| 8 | Annual Meeting Planning Check-in | Anni | ||
| 9 | Board of Directors Budget | Russ | ||
| 10 | Bylaws revisions from BMAD: 4 Proposals | 10.1 – 10.3 | BMAD | Decide |
| 11 | Proposed policy M6 Board Linkage to the CollectiveProposed policy revision related to Link role: L6 communication and counsel to the Board | 11.0, 11.1 | Russ (M6)Kayla (L6) | Decide |
| 12 | Proposal- Committees, Committee Minutes G6.3 | 12.1 | Kayla | Decide |
| 13 | Go into Executive Session? | All | Decide | |
| 14 | Grace 3-month check-in | 14.1 | Jocelyn, Grace | Check-in |
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